EazyCapture Editor Team

Going paperless is not a new idea. Accounting firms have been talking about it for over a decade. But for most practices, the transition has stalled somewhere between good intentions and actual implementation. The firm has Xero. The bank feeds are connected. Tax returns are filed digitally. And yet: the desk still has a stack […]

Every UK business owner knows they should keep receipts. Most do not have a system for it. The result is predictable. Receipts accumulate in desk drawers, wallets, and email inboxes. Some fade before they are ever recorded. Others get lost entirely. By the time Self Assessment or VAT filing arrives, the business owner is reconstructing […]

Bookkeeping is not optional. Every UK business needs accurate financial records for tax compliance, VAT returns, and basic decision-making. But for small businesses operating on tight margins, bookkeeping costs can feel disproportionate to the value they appear to deliver. The typical UK small business pays between £150 and £350 per month for standard bookkeeping services, […]

EazyCapture is an intelligent invoice capture platform built specifically for UK accounting and bookkeeping firms. It extracts data from invoices, receipts, and statements, categorises transactions using the firm’s chart of accounts, assigns VAT rates based on HMRC legislation, and posts directly to Xero or QuickBooks. This review covers what the product does, how it differs […]

Automated invoice processing has a straightforward value proposition. Instead of manually keying supplier invoices into accounting software, AI extracts the data, categorises it, assigns the correct VAT rate, and posts it to the ledger. The economics are well documented: manual processing averages 2.88 per invoice, while AI-powered automation brings that down to as low as […]

This article follows a single invoice through a spreadsheet-based accounting workflow. Step by step, from the moment it arrives to the moment it posts. The firm is fictional. The failure points are not. The Firm A UK practice. Twelve staff. Around 180 clients, mostly SMEs. Bookkeeping, VAT returns, year-end accounts. The firm uses Xero for […]

The accounting profession has a talent crisis. That much is settled. Over 300,000 U.S. accountants and auditors left their jobs in two years. CPA exam participation has fallen 27% in a decade. Robert Half reports that 90% of finance leaders struggle to find qualified hires, and Fortune found that half say it takes 60+ days […]

Here’s a question: How much does a single lost receipt actually cost a business? Not in theory. Not in some abstract “good practice” sense. In real, measurable pounds and dollars. So we researched… and figured out that the cost of a single lost receipt is almost nothing. But the cost of the pattern of losing […]

Ask any accountant what their biggest risk is, and most will say fraud, compliance, or a difficult client. Almost none will say bad data. Yet bad data – the wrong VAT code on a rent invoice, a duplicate supplier entry, a handwritten receipt keyed into the wrong category – is quietly one of the most […]

There is something deeply comforting about the phrase “we’ll deal with it at month-end.” It feels responsible, even strategic. After all, the invoice is sitting right there in the inbox. The VAT code can wait. The multi-page PDF will get processed once things quieten down. The problem isn’t the intention – it’s that “later” has […]