Invoice Data Extraction Software For UK Businesses
Move beyond simple OCR. Extract header and line-item data with 99.2% accuracy using Neural Document Intelligence. Built for high-growth UK finance teams.
Fully GDPR & MTD Compliant • Integrates with Xero & QuickBooks
The Hidden Cost of Inaccurate Data Extraction
Poor data quality leads to financial leakage. Automated extraction is the solution.
Siloed Information
Valuable supplier data trapped in PDFs, preventing real-time spend analysis and procurement optimization.
Validation Fatigue
Finance teams spending 70% of their time double-checking OCR errors rather than analyzing financial health.
Integration Gaps
Manual "copy-paste" workflows between email and accounting software creating a high risk of duplicate payments.
Unlocking Financial Intelligence through Automated Extraction
In the modern UK business environment, data is the most valuable asset a finance department possesses. However, for most companies, that data remains locked within static PDF invoices or paper receipts. Invoice data extraction software represents a fundamental shift from simple record-keeping to strategic financial intelligence. By automatically capturing every data point (from supplier details and VAT registration numbers to individual line-item descriptions), businesses can finally move away from reactive accounting.
EazyCapture empowers CFOs and Finance Directors to visualize spend patterns in real-time. Instead of waiting for month-end reports, our automated extraction engine feeds your accounting ecosystem with high-fidelity data instantly. This level of granularity allows for sophisticated procurement strategies, such as identifying price fluctuations across different suppliers for the same SKU or ensuring that every early-payment discount is captured. In a high-inflation economy, the precision provided by automated data extraction is a critical lever for protecting profit margins and optimizing working capital.
Precision Extraction for Complex Documents
Header & Footer Parsing
Instantly identifies Invoice #, Date, PO Number, and complex UK VAT details.
Line-Item Table Extraction
Converts complex multi-page tables into structured data with zero manual mapping required.
Bulk Multi-Page PDF Handling
Upload a single 100-page PDF containing 50 different invoices; our AI splits them instantly.
Neural Networks vs. Template-Based Extraction
The primary reason legacy data extraction tools fail is their reliance on “templates.” Template-based systems require manual configuration for every single supplier; if a vendor changes their invoice layout even slightly, the system breaks.
EazyCapture utilizes Neural Network Document Intelligence, which functions more like a human brain than a rigid computer program. It doesn’t look for data in a specific “box” on the page; it understands the semantic relationship between text elements.
Whether an invoice lists the VAT at the top right or the bottom left, our AI recognizes the context. It understands that “Amount Due,” “Total,” and “Balance” often refer to the same data point depending on the regional formatting. This flexibility is vital for UK businesses dealing with a diverse range of international suppliers. Our “zero-template” approach means you can start extracting high-quality data from day one, without a month-long setup period or the need for constant IT intervention.
Universal Extraction, Industry Specific Logic
Accounting Firms
FinTech Companies
Retail & E-commerce
Healthcare Providers
Logistics & Freight
Professional Services
The Gold Standard for UK Data Security
We don’t just extract data; we protect it. Built from the ground up to satisfy the data residency requirements of UK financial institutions.
UK Data Residency
All data processing and extraction occur on AWS servers located in the London region (eu-west-2).
HMRC Digital Linkage
Maintains a digital audit trail from raw image to final ledger entry, satisfying MTD anti-fraud rules.
HMRC-Ready Security
Minimal Data Exposure
No unnecessary data duplication, controlled processing, secure transient handling.
UK Data Sovereignty
GDPR-compliant processing with primary storage within the UK/EEA.
AES-256 Encryption
Bank-grade encryption for all financial documents at rest and in transit.
Simple, Transparent Pricing
It’s not all about price. It’s about who actually solves the problem, and EazyCapture does it better.
Most Popular
Eazy Start
From
£348.00
GBP, Excludes Tax, Monthly subscription, billed monthly
Minimum Clients: 10
Example (50 clients):
Total: £348.00 per month
Incl. VAT: £417.60
Eazy Scale
From
£599.50
GBP, Excludes Tax, Monthly subscription, billed monthly
Minimum Clients: 10
Example (50 clients):
Total: £599.50 per month
Incl. VAT: £719.40
More Than 500 Clients?
Explore Our Custom Enterprise Plan
| Features | Eazy Start | Eazy Scale |
|---|---|---|
| Transition Support from Existing Stack | ✔ | ✔ |
| Team Support to Ask Technical Queries | ✔ | ✔ |
| Mobile Application | ✔ | ✔ |
| Capture Purchases & Sales Invoices | ✔ | ✔ |
| Capture Multiple Invoices in a Single Photo | ✔ | ✔ |
| Capture Multi-Page PDF of Invoices | – | Up to 100 pages PDF |
| Multi-Currency Invoice Conversion | – | ✔ |
| Asset Categorisation | ✔ | ✔ |
| Detect Prepayments | ✔ | ✔ |
| Multilingual Support | ✔ | ✔ |
| Line Item Extraction | – | ✔ |
| Correct VAT Rate Extraction | ✔ | ✔ |
| Smart Query Management | ✔ | ✔ |
Handling the "Shoebox" Client
Established tools often struggle with the marginal notes that small business owners write on their receipts. EazyCapture's vision models are trained to prioritize these annotations.
- Captures handwritten totals, dates, and account codes.
- Differentiates between printed text & manual corrections.
“We use EazyCapture specifically for our hospitality clients where handwritten ‘cash-paid’ notes on invoices used to require hours of manual journal adjustments.”
– Senior Accountant, London
Discover Everything About EazyCapture
EazyCapture is an invoice capture tool that reads, understands, and categorises invoices. It applies industry rules, validates VAT, and posts directly into accounting software with audit-ready accuracy.
The system is trained on UK VAT legislation. It validates VAT numbers, checks calculations, splits multi-rate line items, and ensures all records meet HMRC’s Making Tax Digital (MTD) requirements.
Yes. You can upload bulk PDFs, multipage files, or even photos containing several invoices. EazyCapture detects and processes each invoice individually with correct categorisation.
EazyCapture integrates seamlessly with Xero and QuickBooks. Sage and FreeAgent integrations are also coming soon. Entries are posted directly into your ledger with the right categories, VAT treatment, and supporting documents attached.
Unlike standard OCR, EazyCapture learns from up to 24 months of past data, applies accountant-level rules, and understands context, ensuring consistent and precise categorisation across all invoices.
Yes. The system detects prepayments such as insurance or rent, and classifies assets correctly based on business type (tangible or intangible), without manual intervention.
Absolutely. EazyCapture supports multiple currencies, converting amounts using live exchange rates while retaining original values, making it ideal for businesses with international suppliers.
Yes, all data is encrypted at rest and in transit, stored on secure UK servers, and never shared between clients.
Try EazyCapture’s 30-Day Free Trial
Equip your business with a pre-bookkeeping assistant that thinks like your practice and works as you would.
Click on Early Access to gain free access to the beta version.
