Looking For The Best AutoEntry Alternative?
EazyCapture is the most ideal option.
No credit card required • Seamless migration
When AutoEntry Creates More Review Work Than It Removes
AutoEntry is often introduced to speed up data entry.
But many firms start searching for alternatives when automation shifts effort instead of eliminating it.
High Review Dependency
Invoices are captured, but still require manual checking - especially for VAT rates, line items, and non-standard layouts.
Limited Context Awareness
Handwritten notes, payment methods, and client-specific rules are extracted as text - not interpreted.
Automation That Doesn’t Reduce Time
As volume increases, exception handling grows, pulling experienced staff back into correction work.
Why Accountants Switch from AutoEntry to EazyCapture?
EazyCapture isn’t designed to assist bookkeeping. It’s designed to finish it correctly before review.
Smart Line-Item Splitting
AutoEntry often struggles with mixed VAT rates on a single invoice. EazyCapture automatically detects and separates 0%, 5%, and 20% VAT lines before they reach Xero.
CIS & Asset Classification
We don't just see "Computer." We know if it's a tangible asset or a software license. Plus, we handle CIS deductions for construction clients automatically.
Handwritten Context
"Paid by DLA" or "Personal Card"? Our Smart Text Recognition reads the scribbles on the invoice, so you don't have to chase clients for context.
Bulk Multi-Page PDF
Upload a single PDF with 50 different invoices. We intelligently split them into separate transactions, so you don't have to use a PDF splitter tool.
Global Deep Search
Find any receipt across ALL your clients instantly. Search by amount, supplier, date, or even the handwritten text on the receipt.
VAT and MTD Compliance
Fully compliant with HMRC’s MTD framework, ensuring digital record-keeping, accurate VAT categorisation, and compatible exports.
| Feature |
EazyCapture
|
AutoEntry |
|---|---|---|
| Pricing Model | ✔ Simple Flat Rate | Complex Tiers |
| Line Item Extraction | ✔ Included | ✘ Extra Cost |
| Bank Statement Extraction | ✔ Included & Unlimited | Limited / Add-on |
| Processing Speed | ✔ Instant (Real-time) | Variable Queue Times |
| Customer Support | ✔ Human Support + Tickets | Ticket System |
| Setup & Onboarding | ✔ Instant Access | Sales Call / Complex |
| Interface | ✔ Modern UI | Legacy UI |
The Benchmark: Why We Compare to AutoEntry?
AutoEntry is often adopted to speed up data entry.
At first, it works – invoices flow in faster, manual typing drops, and throughput improves. But as volume grows, a different issue appears.
Time saved on entry is gradually replaced by time spent reviewing, correcting, and reprocessing. VAT rates need checking. Line items need splitting. Handwritten notes need interpretation. And complex invoices rarely land right the first time.
This is where many firms experience review fatigue.
The limitation isn’t extraction speed. It’s that rule-based automation can’t reliably understand why a transaction exists or how it should be treated in the ledger. AutoEntry can capture what’s written, but it still relies on humans to confirm whether the result is correct. Real-world accounting isn’t clean or predictable. Clients annotate receipts. Invoices contain mixed VAT rates. Assets, prepayments, and personal payments require judgment.
EazyCapture is designed for that reality.
Instead of extracting text and pushing it forward, EazyCapture interprets accounting intent before the data reaches your books. It recognises when costs should be split, deferred, capitalised, or mapped differently – without creating extra review steps.
That’s how firms using EazyCapture:
Detect prepayments automatically
Distinguish assets from expenses
Interpret handwritten payment context
Produce ledger-ready entries on the first pass
The objective isn’t faster capture. It’s less rework after capture. By reducing exception handling at source, EazyCapture turns automation into a time saver – not just a time shifter.
EazyCapture is Every Accountant's & Bookkeeper's Bestfriend
It’s not all about price. It’s about who actually solves the problem, and EazyCapture does it better.
Most Popular
Eazy Start
From
£348.00
GBP, Excludes Tax, Monthly subscription, billed monthly
Minimum Clients: 10
Example (50 clients):
Total: £348.00 per month
Incl. VAT: £417.60
Eazy Scale
From
£599.50
GBP, Excludes Tax, Monthly subscription, billed monthly
Minimum Clients: 10
Example (50 clients):
Total: £599.50 per month
Incl. VAT: £719.40
More Than 500 Clients?
Explore Our Custom Enterprise Plan
| Features | Eazy Start | Eazy Scale |
|---|---|---|
| Transition Support from Existing Stack | ✔ | ✔ |
| Team Support to Ask Technical Queries | ✔ | ✔ |
| Mobile Application | ✔ | ✔ |
| Capture Purchases & Sales Invoices | ✔ | ✔ |
| Capture Multiple Invoices in a Single Photo | ✔ | ✔ |
| Capture Multi-Page PDF of Invoices | – | Up to 100 pages PDF |
| Multi-Currency Invoice Conversion | – | ✔ |
| Asset Categorisation | ✔ | ✔ |
| Detect Prepayments | ✔ | ✔ |
| Multilingual Support | ✔ | ✔ |
| Line Item Extraction | – | ✔ |
| Correct VAT Rate Extraction | ✔ | ✔ |
| Smart Query Management | ✔ | ✔ |
Switching is Eazy!
Don’t let the fear of migration hold you back. We handle the heavy lifting.
Trusted by Partners Who Made The Switch
"The bulk capture feature saved us 15 hours last month alone. Being part of the beta meant I could ask for a specific filter, and they actually built it."
Peter Fry
The entire team is fantastic! What I love is that all communication is efficiently captured in their portal, ensuring a seamless process.
Frederic Hill
Accounting-Ready Automation Beyond AutoEntry
AutoEntry was built to solve a clear problem: reducing manual data entry by extracting key fields from invoices, receipts, and statements. For many firms, that’s useful – until the workload shifts.
Because once the data is extracted, the real effort often becomes review, correction, and reprocessing.
And when documents are complex – multi-rate VAT, partial payments, prepayments, asset purchases, messy scans, the responsibility falls back on the accountant to make the entry “ledger-correct”.
The limitation isn’t that AutoEntry can’t capture data. It can. The limitation is that it often treats extraction as the finish line. It captures what’s written, but it doesn’t reliably understand how that transaction should be treated in the ledger.
EazyCapture is built for the step where extraction tools stop.
Instead of acting like an input conveyor belt, EazyCapture functions as a bookkeeping intelligence layer. It recognises when a cost should be split across VAT treatments. It understands when something should be treated as an asset vs an expense.
It detects prepayments and multi-period bills. It interprets handwritten context like “paid personally” or “cash” and maps it correctly – instead of pushing it into a review queue.
This difference becomes critical as firms scale. The goal isn’t just faster extraction. It’s less bookkeeping rework.
Handling the "Shoebox" Client
Established tools often struggle with the marginal notes that small business owners write on their receipts. EazyCapture's vision models are trained to prioritize these annotations.
- Captures handwritten totals, dates, and account codes.
- Differentiates between printed text & manual corrections.
“We use EazyCapture specifically for our hospitality clients where handwritten ‘cash-paid’ notes on invoices used to require hours of manual journal adjustments.”
– Senior Accountant, London
HMRC-Ready Security
Minimal Data Exposure
No unnecessary data duplication, controlled processing, secure transient handling.
UK Data Sovereignty
GDPR-compliant processing with primary storage within the UK/EEA.
AES-256 Encryption
Bank-grade encryption for all financial documents at rest and in transit.
Discover Everything About EazyCapture
EazyCapture is an invoice capture tool that reads, understands, and categorises invoices. It applies industry rules, validates VAT, and posts directly into accounting software with audit-ready accuracy.
The system is trained on UK VAT legislation. It validates VAT numbers, checks calculations, splits multi-rate line items, and ensures all records meet HMRC’s Making Tax Digital (MTD) requirements.
Yes. You can upload bulk PDFs, multipage files, or even photos containing several invoices. EazyCapture detects and processes each invoice individually with correct categorisation.
EazyCapture integrates seamlessly with Xero and QuickBooks. Sage and FreeAgent integrations are also coming soon. Entries are posted directly into your ledger with the right categories, VAT treatment, and supporting documents attached.
Unlike standard OCR, EazyCapture learns from up to 24 months of past data, applies accountant-level rules, and understands context, ensuring consistent and precise categorisation across all invoices.
Yes. The system detects prepayments such as insurance or rent, and classifies assets correctly based on business type (tangible or intangible), without manual intervention.
Absolutely. EazyCapture supports multiple currencies, converting amounts using live exchange rates while retaining original values, making it ideal for businesses with international suppliers.
Yes, all data is encrypted at rest and in transit, stored on secure UK servers, and never shared between clients.
Try EazyCapture’s 30-Day Free Trial
Equip your business with a pre-bookkeeping assistant that thinks like your practice and works as you would.
Click on Early Access to gain free access to the beta version.
The 'Smart Text Recognition' is a game-changer for our practice. It doesn't just read the numbers; it reads the context. The scanned statements which can easily be converted into CSVs is one of the best features, hands down!
Ali Jaw Associate Director, Severn Accounting