Looking For The Best Hubdoc Alternative?
EazyCapture is the most ideal option.
No credit card required • Seamless migration
When Hubdoc Stops Scaling With Your Practice
Hubdoc works well as a lightweight document fetcher.
But many firms start looking for an alternative when volume, complexity, and accountability increase.
Basic Data Interpretation
Hubdoc captures documents reliably, but still relies heavily on manual review when invoices contain mixed VAT rates, handwritten notes, or non-standard layouts.
Limited Context Awareness
Annotations like “Paid personally”, “Cash”, or “DLA” are captured as text (not accounting intent) leading to follow-ups and rework with your clients.
Scaling Friction
As client counts rise, practices often face more exception handling, slower review cycles, and increased dependency on senior staff to correct entries.
Why Accountants Switch from Hubdoc to EazyCapture?
EazyCapture is an intelligent accounting & bookkeeping layer that prepares ledger-ready entries before they reach Xero, QuickBooks, or other accounting software that your business uses. From day one, it adapts to how your practice handles VAT, assets, prepayments, and client quirks.
Smart Line-Item Splitting
Hubdoc often struggles with mixed VAT rates on a single invoice. EazyCapture automatically detects and separates 0%, 5%, and 20% VAT lines before they reach Xero.
CIS & Asset Classification
We don't just see "Computer." We know if it's a tangible asset or a software license. Plus, we handle CIS deductions for construction clients automatically.
Handwritten Context
"Paid by DLA" or "Personal Card"? Our Smart Text Recognition reads the scribbles on the invoice, so you don't have to chase clients for context.
Bulk Multi-Page PDF
Upload a single PDF with 50 different invoices. We intelligently split them into separate transactions, so you don't have to use a PDF splitter tool.
Global Deep Search
Find any receipt across ALL your clients instantly. Search by amount, supplier, date, or even the handwritten text on the receipt.
VAT and MTD Compliance
Fully compliant with HMRC’s MTD framework, ensuring digital record-keeping, accurate VAT categorisation, and compatible exports.
| Feature |
EazyCapture
|
Hubdoc |
|---|---|---|
| Pricing Model | ✔ Simple Flat Rate | Complex Tiers |
| Line Item Extraction | ✔ Included | ✘ Extra Cost |
| Bank Statement Extraction | ✔ Included & Unlimited | Limited / Add-on |
| Processing Speed | ✔ Instant (Real-time) | Variable Queue Times |
| Customer Support | ✔ Human Support + Tickets | Ticket System |
| Setup & Onboarding | ✔ Instant Access | Sales Call / Complex |
| Interface | ✔ Modern UI | Legacy UI |
The Benchmark: Why We Compare to Hubdoc?
Hubdoc has long been positioned as a simple document collection tool, especially within the Xero ecosystem. For firms with low document complexity, it does the job. However, as practices mature, a familiar pattern emerges. The time saved on collection is lost correcting how documents land in the ledger. This is what we call Exception Management Fatigue – when automation exists, but still demands constant human oversight.
Traditional OCR systems identify text based on layout patterns. They work best when documents are clean, predictable, and unchanged.
Real-world accounting isn’t like that. Invoices evolve. Clients annotate. And, VAT rules vary.
EazyCapture uses neural document understanding to interpret accounting intent – not just extract characters.
That’s how we:
Identify prepayments automatically
Distinguish assets from expenses
Interpret handwritten payment context
Generate journal-ready outputs on the first pass
The goal isn’t faster capture. It’s fewer corrections.
EazyCapture is Every Accountant's & Bookkeeper's Bestfriend
It’s not all about price. It’s about who actually solves the problem, and EazyCapture does it better.
Most Popular
Eazy Start
From
£348.00
GBP, Excludes Tax, Monthly subscription, billed monthly
Minimum Clients: 10
Example (50 clients):
Total: £348.00 per month
Incl. VAT: £417.60
Eazy Scale
From
£599.50
GBP, Excludes Tax, Monthly subscription, billed monthly
Minimum Clients: 10
Example (50 clients):
Total: £599.50 per month
Incl. VAT: £719.40
More Than 500 Clients?
Explore Our Custom Enterprise Plan
| Features | Eazy Start | Eazy Scale |
|---|---|---|
| Transition Support from Existing Stack | ✔ | ✔ |
| Team Support to Ask Technical Queries | ✔ | ✔ |
| Mobile Application | ✔ | ✔ |
| Capture Purchases & Sales Invoices | ✔ | ✔ |
| Capture Multiple Invoices in a Single Photo | ✔ | ✔ |
| Capture Multi-Page PDF of Invoices | – | Up to 100 pages PDF |
| Multi-Currency Invoice Conversion | – | ✔ |
| Asset Categorisation | ✔ | ✔ |
| Detect Prepayments | ✔ | ✔ |
| Multilingual Support | ✔ | ✔ |
| Line Item Extraction | – | ✔ |
| Correct VAT Rate Extraction | ✔ | ✔ |
| Smart Query Management | ✔ | ✔ |
Switching is Eazy!
Don’t let the fear of migration hold you back. We handle the heavy lifting.
Trusted by Partners Who Made The Switch
"The bulk capture feature saved us 15 hours last month alone. Being part of the beta meant I could ask for a specific filter, and they actually built it."
Peter Fry
The entire team is fantastic! What I love is that all communication is efficiently captured in their portal, ensuring a seamless process.
Frederic Hill
EazyCapture Offers Accounting-Ready Intelligence
Hubdoc was built to solve a very specific problem: collecting documents and pushing them into accounting software. For many firms, that’s where the automation stops.
Once the document arrives, the real work still begins.
Invoices still need to be reviewed. VAT still needs to be checked. Line items still need to be split. Handwritten notes still need interpretation. And when documents don’t follow clean, predictable layouts, the responsibility falls back on the accountant to make sense of it all.
This is where practices start to feel friction.
The limitation isn’t that Hubdoc fails to fetch documents – it does that reliably. The limitation is that it treats every file as static input, not as a financial transaction with intent. It captures what’s on the page, but it doesn’t understand how that information should land in the ledger.
EazyCapture is built for the step that Hubdoc stops at.
Instead of acting as a document mailbox, EazyCapture functions as a bookkeeping intelligence layer. It understands that a utility bill spans multiple periods. It recognises when a single invoice contains multiple VAT treatments. It interprets handwritten context like “paid personally” or “cash” and maps it correctly, rather than flagging it for follow-up. This difference becomes critical as firms scale.
When document volume increases, small inefficiencies compound into exception handling, review bottlenecks, and senior staff time spent correcting entries that should never have needed correction in the first place. EazyCapture reduces that burden by preparing ledger-ready outputs before they ever reach Xero or QuickBooks.
The goal isn’t better document capture. It’s less bookkeeping rework.
Handling the "Shoebox" Client
Established tools often struggle with the marginal notes that small business owners write on their receipts. EazyCapture's vision models are trained to prioritize these annotations.
- Captures handwritten totals, dates, and account codes.
- Differentiates between printed text & manual corrections.
“We use EazyCapture specifically for our hospitality clients where handwritten ‘cash-paid’ notes on invoices used to require hours of manual journal adjustments.”
– Senior Accountant, London
HMRC-Ready Security
Minimal Data Exposure
No unnecessary data duplication, controlled processing, secure transient handling.
UK Data Sovereignty
GDPR-compliant processing with primary storage within the UK/EEA.
AES-256 Encryption
Bank-grade encryption for all financial documents at rest and in transit.
Discover Everything About EazyCapture
EazyCapture is an invoice capture tool that reads, understands, and categorises invoices. It applies industry rules, validates VAT, and posts directly into accounting software with audit-ready accuracy.
The system is trained on UK VAT legislation. It validates VAT numbers, checks calculations, splits multi-rate line items, and ensures all records meet HMRC’s Making Tax Digital (MTD) requirements.
Yes. You can upload bulk PDFs, multipage files, or even photos containing several invoices. EazyCapture detects and processes each invoice individually with correct categorisation.
EazyCapture integrates seamlessly with Xero and QuickBooks. Sage and FreeAgent integrations are also coming soon. Entries are posted directly into your ledger with the right categories, VAT treatment, and supporting documents attached.
Unlike standard OCR, EazyCapture learns from up to 24 months of past data, applies accountant-level rules, and understands context, ensuring consistent and precise categorisation across all invoices.
Yes. The system detects prepayments such as insurance or rent, and classifies assets correctly based on business type (tangible or intangible), without manual intervention.
Absolutely. EazyCapture supports multiple currencies, converting amounts using live exchange rates while retaining original values, making it ideal for businesses with international suppliers.
Yes, all data is encrypted at rest and in transit, stored on secure UK servers, and never shared between clients.
Try EazyCapture’s 30-Day Free Trial
Equip your business with a pre-bookkeeping assistant that thinks like your practice and works as you would.
Click on Early Access to gain free access to the beta version.
The 'Smart Text Recognition' is a game-changer for our practice. It doesn't just read the numbers; it reads the context. The scanned statements which can easily be converted into CSVs is one of the best features, hands down!
Ali Jaw Associate Director, Severn Accounting