# Eazy Capture

> Automate your invoice capture with EazyCapture


## Posts

- [How to Go Paperless as a UK Accounting Firm (A Practical, Step-by-Step Guide)](https://eazycapture.com/blog/how-to-go-paperless-as-a-uk-accounting-firm/): Going paperless is not a new idea. Accounting firms have been talking about it for over a decade. But for most practices, the transition has stalled somewhere between good intentions and actual implementation. The firm has Xero. The bank feeds are connected. Tax returns are filed digitally. And yet: the desk still has a stack of supplier invoices waiting to be keyed in. Clients still drop off carrier bags of receipts. Old files still sit in cabinets that cost £1,500 a year to maintain. The practice is digitised in parts, but not paperless in practice. With Making Tax Digital for […]
- [How to Organise Receipts for Tax in the UK (The Complete 2026 Guide)](https://eazycapture.com/blog/how-to-organise-receipts-for-tax-in-the-uk-the-complete-2026-guide/): Every UK business owner knows they should keep receipts. Most do not have a system for it. The result is predictable. Receipts accumulate in desk drawers, wallets, and email inboxes. Some fade before they are ever recorded. Others get lost entirely. By the time Self Assessment or VAT filing arrives, the business owner is reconstructing months of spending from memory and bank statements, missing legitimate deductions in the process. HMRC requires businesses to keep records of all income and expenses. In the tribunal case Mediability v HMRC [2023], the court ruled that bank statements alone do not prove a business […]
- [How to Reduce Bookkeeping Costs for UK Small Businesses (Without Cutting Corners)?](https://eazycapture.com/blog/how-to-reduce-bookkeeping-costs/): Bookkeeping is not optional. Every UK business needs accurate financial records for tax compliance, VAT returns, and basic decision-making. But for small businesses operating on tight margins, bookkeeping costs can feel disproportionate to the value they appear to deliver. The typical UK small business pays between £150 and £350 per month for standard bookkeeping services, according to 2025-2026 market data from Bark, DigiAccounting, and BefreeLtd. Full-service packages that include VAT, payroll, and management reporting can push that figure to £300 to £900+ per month. For a business turning over £100,000 a year, bookkeeping alone can represent 2% to 4% of […]
- [EazyCapture Review 2026: Features, Pricing, and What UK Accountants Actually Think](https://eazycapture.com/blog/eazycapture-review-and-features/): EazyCapture is an intelligent invoice capture platform built specifically for UK accounting and bookkeeping firms. It extracts data from invoices, receipts, and statements, categorises transactions using the firm’s chart of accounts, assigns VAT rates based on HMRC legislation, and posts directly to Xero or QuickBooks. This review covers what the product does, how it differs from alternatives like Dext and AutoEntry, what it costs, and where it falls short. It is written by the EazyCapture team, so take the perspective into account, but the information is factual, and the limitations are included. What EazyCapture Does At its core, EazyCapture is […]
- [Automated Invoice Processing: Why Some Tools Work From Day One (And Others Don’t)](https://eazycapture.com/blog/automated-invoice-processing-tools-and-guide/): Automated invoice processing has a straightforward value proposition. Instead of manually keying supplier invoices into accounting software, AI extracts the data, categorises it, assigns the correct VAT rate, and posts it to the ledger. The economics are well documented: manual processing averages 2.88 per invoice, while AI-powered automation brings that down to as low as .36. That is an 80% cost reduction, according to industry benchmarks from APQC and Ascend Software. But the cost savings only materialise if the tool works. And for many firms, the first month of adoption tells a different story. The Cold Start Problem Most invoice […]
- [“Good Enough” Spreadsheets Are the Most Expensive Tool in Your Firm](https://eazycapture.com/blog/good-enough-spreadsheets-are-the-most-expensive-tool-in-your-firm/): This article follows a single invoice through a spreadsheet-based accounting workflow. Step by step, from the moment it arrives to the moment it posts. The firm is fictional. The failure points are not. The Firm A UK practice. Twelve staff. Around 180 clients, mostly SMEs. Bookkeeping, VAT returns, year-end accounts. The firm uses Xero for client accounting but processes incoming invoices through a combination of email, a shared Excel tracker, and manual data entry. The system has been in place for years. It works. Nobody loves it, but nobody has replaced it either. Step 1: The Invoice Arrives A supplier […]
- [You Don’t Have a Staffing Problem. You Have a Data Entry Problem.](https://eazycapture.com/blog/you-dont-have-a-staffing-problem-you-have-a-data-entry-problem/): The accounting profession has a talent crisis. That much is settled. Over 300,000 U.S. accountants and auditors left their jobs in two years. CPA exam participation has fallen 27% in a decade. Robert Half reports that 90% of finance leaders struggle to find qualified hires, and Fortune found that half say it takes 60+ days to fill a single role. Firms are turning down work. Salaries are climbing. The pipeline is shrinking faster than retirements can explain. But the talent shortage, real as it is, has become a convenient explanation for a deeper problem. When you look at where hours […]
- [“It's Just a Receipt” - And Other Lies That Cost Small Businesses £££ a Year](https://eazycapture.com/blog/its-just-a-receipt-and-other-lies-that-cost-small-businesses-a-year/): Here’s a question: How much does a single lost receipt actually cost a business? Not in theory. Not in some abstract “good practice” sense. In real, measurable pounds and dollars. So we researched… and figured out that the cost of a single lost receipt is almost nothing. But the cost of the pattern of losing receipts is enormous. And almost nobody is tracking it. What the GBTA Data Actually Says The GBTA Foundation, in partnership with HRS, published one of the most comprehensive studies on expense reporting ever conducted. We keep coming back to three numbers from it: 19% of […]
- [The Hidden Cost of Bad Data in Accounting](https://eazycapture.com/blog/the-hidden-cost-of-bad-data-in-accounting/): Ask any accountant what their biggest risk is, and most will say fraud, compliance, or a difficult client. Almost none will say bad data. Yet bad data – the wrong VAT code on a rent invoice, a duplicate supplier entry, a handwritten receipt keyed into the wrong category – is quietly one of the most expensive problems a practice can have. The reason it rarely gets named is the same reason it rarely gets fixed: it happens gradually, invisibly, and always at the speed of the next busy week. This article is a practical guide. We will look at exactly […]
- [Optimism is Wonderful. But "We'll Sort It Later" Is Costing Your Practice.](https://eazycapture.com/blog/we-will-sort-it-later-is-costing-your-practice/): There is something deeply comforting about the phrase “we’ll deal with it at month-end.” It feels responsible, even strategic. After all, the invoice is sitting right there in the inbox. The VAT code can wait. The multi-page PDF will get processed once things quieten down. The problem isn’t the intention – it’s that “later” has a habit of arriving all at once. The accounting profession runs on optimism. It has to. Every tax deadline navigated, every audit survived, every client rescued from their own bookkeeping chaos is a small victory against entropy. But there is a version of optimism that […]
- [5 Time-Saving Accounting Automation Ideas for UK Businesses](https://eazycapture.com/blog/time-saving-accounting-automation-ideas/): The biggest myth about accounting automation is that it requires a complete overhaul – new software, a week of setup, and a reluctant team dragged through training. But honestly, it doesn’t.  Some of the most valuable automation wins take an afternoon to implement and save hours every single month.  Whether you’re a sole trader doing your own books, a small business owner with a bookkeeper, or an accountant managing a portfolio of clients, these five ideas will reclaim time you’re currently spending on work that a machine can do better. 1. Automate Invoice and Receipt Capture at the Point of […]
- [What is Invoice Automation? A Complete Guide for UK Businesses](https://eazycapture.com/blog/what-is-invoice-automation-a-complete-guide-for-uk-businesses/): If you’ve ever manually typed an invoice number, chased a missing VAT figure, or discovered a duplicate payment weeks after it happened, you already understand the problem invoice automation solves. The question isn’t whether automation is worth it. It’s whether your business is approaching it correctly. This guide covers everything UK businesses need to know: what invoice automation actually is, how it works, what it costs you not to have it, and how to implement it without disrupting the team. What Is Invoice Automation? Invoice automation is the use of software to handle the repetitive, rule-based steps involved in receiving, […]
- [Best OCR Receipt Scanner Software in 2026](https://eazycapture.com/blog/best-ocr-receipt-scanner-software/): There’s no shortage of receipt scanning software.  Type the phrase into Google, and you’ll find dozens of tools, all claiming to be accurate, fast, and easy to use. Most of them are fine at reading a clean, printed receipt from a large retailer. Most of them struggle the moment things get real – faded thermal paper, multi-page utility bills, supplier invoices with non-standard layouts, or anything that requires more than just “read the text.” For UK businesses in 2026 (with MTD expanding, VAT rules as complex as ever, and quarterly submissions becoming the norm), “fine” isn’t enough.  Here’s a clear-eyed […]
- [Invoice Processing Automation: The Complete UK Business Guide](https://eazycapture.com/blog/invoice-processing-automation-the-complete-uk-business-guide/): Most UK businesses know they should automate their invoice processing.  Many have been meaning to do it for a while. A surprisingly large number still haven’t. The reason isn’t ignorance. It’s inertia.  The current process works well enough, the team has adapted to it, and switching feels like a project nobody has time for. But “well enough” carries a hidden price tag – in staff hours, in errors, in compliance risk, and in cash flow predictability.  This guide makes the case clearly and gives you a practical roadmap for moving forward. What Is Invoice Processing Automation? Invoice processing automation is […]
- [How to Verify OCR Data Without Re-doing the Work?](https://eazycapture.com/blog/how-to-verify-ocr-data-without-re-doing-the-work/): Here’s the irony most businesses run into with OCR software: they automate document processing to save time. Then they spend that time manually checking every single output because they don’t trust it.  It’s almost like the automation created a second job. Verification doesn’t have to mean redoing the work.  Done right, it’s a lightweight quality gate.  Here’s how to build it (the right way). Understand What You’re Actually Verifying Before you build a verification process, it helps to know where OCR actually fails. OCR errors aren’t random. They cluster around predictable problem areas: Low-quality source documents — scanned at low […]
- [Free vs. Paid Extraction Tools: A Comparison](https://eazycapture.com/blog/free-vs-paid-extraction-tools-a-comparison/): Let’s be real – free tools are appealing. No commitment. No invoice. No convincing the finance team. You download something, it works well enough, and you move on. At least until the day it doesn’t. For UK businesses processing invoices, receipts, and financial documents, “well enough” has a real cost.  Missed VAT.  Duplicate entries.  Data that looks clean until your accountant finds the mess three months later. Here’s an honest breakdown of where free extraction tools hit their limits, and what that actually costs you. A Quick Comparison Feature Free Tools Paid Tools Upfront Cost £0 Monthly or annual fee […]
- [5 "Must-Have" Features for Invoice Scanners](https://eazycapture.com/blog/5-must-have-features-for-invoice-scanners/): Most people pick an invoice scanner the same way they choose a broadband deal – grab the first one that looks reasonable, assume they’re all basically the same, and move on. Then six months later, they’re fixing data entry errors at 11 PM on a Saturday night, wondering why they even paid for software in the first place. The truth is, not all invoice scanners are built the same.  The right invoice data extractor quietly saves you hours every week. The wrong one just moves your problem from paper to screen. And in a UK business environment where VAT rules […]
- [How to Check If Your Filing System Is MTD Compliant?](https://eazycapture.com/blog/how-to-check-if-your-filing-system-is-mtd-compliant/): Most UK business owners assume they’re fine. They’ve got software. They’ve got records. They’ve been filing on time for years.  And then April arrives, and they discover that “filing on time” and “filing correctly under MTD” are two very different things. Making Tax Digital isn’t a tweak to the existing system.  It’s a complete reimagining of how HMRC expects you to record, report, and submit your financial data.  If your current filing setup was built around the old annual Self Assessment model (even a digital one), there’s a real chance it won’t pass the MTD test. Here’s how to find […]
- [6 Not-So-Common Limitations of Invoice Data Extraction](https://eazycapture.com/blog/limitations-of-invoice-data-extraction/): Manual data entry is a “hidden tax” on every UK small business. And right now, the stakes for this tax have never been higher.  Most businesses turn to automated extraction tools to solve this. But not all tools are created equal. While many systems claim 99% accuracy, they often fail on the “edge cases” that actually matter for your ledger. Here are the 6 not-so-common limitations of invoice data extraction – and how to navigate them. 1. The “Multi-Page Anchor” Problem Most basic extraction tools work on a “per-image” basis. They see one file and assume it is one document. […]
- [How Does Intelligent Document Processing Work?](https://eazycapture.com/blog/how-does-intelligent-document-processing-work/): If you are still manually entering data from invoices, you are essentially paying a “manual labour tax” on every single transaction. The cost of manual administration in the UK has reached a critical threshold.  According to data from the British Chambers of Commerce (BCC), labour costs remain the primary pressure for 72% of UK businesses.  The solution most modern firms are turning to is Intelligent Document Processing (IDP).  But what actually happens behind the scenes?  How does a crumpled, coffee-stained receipt transform into a structured, audit-ready entry in your ledger? Let’s talk about this in detail. The Evolutionary Leap: Moving […]
- [How to Extract Data From Multi-Page Invoices?](https://eazycapture.com/blog/how-to-extract-data-from-multi-page-invoices/): Multi‑page invoices look harmless: a single PDF, neatly attached to an email.  Then you open it and discover fifteen pages of header details, line items, freight, surcharges, and tax tables (often with totals at the end and supporting schedules sandwiched in the middle).  What should be a straightforward financial document becomes a slow, error‑prone process: splitting pages, re‑keying data, and reconciling numbers that should have been right on the first pass. The operational drag is real.  Multi‑page files typically force teams to manually split and key line items before anything can be approved or posted, which is a time‑consuming approach […]
- [How to Extract Data from Emailed Invoices (Without Printing)?](https://eazycapture.com/blog/how-to-extract-data-from-emailed-invoices-without-printing/): If you’ve ever opened your inbox on a Monday morning and felt a flash of panic at the sight of thirty‑seven unread emails (half of them with PDF attachments titled “Invoice_Updated_Final(2).pdf”), you’re not alone. Most businesses still treat email as their default invoice channel.  In fact, more than 52% of all organisational communication in the UK still runs through email.  That means your inbox has quietly become your Accounts Payable intake system… whether you agreed to that arrangement or not. But here’s the part no one wants to say out loud: Most teams are still printing those invoices.  Maybe you […]
- [Manual Entry vs. Automation: What’s the Real Difference?](https://eazycapture.com/blog/manual-entry-vs-automation-whats-the-real-difference/): For decades, the backbone of UK business administration was the “Data Entry Clerk.” It was a role defined by patience, repetition, and a high tolerance for boredom.  But as we move deeper into the era of Making Tax Digital (MTD), the “Shoebox Method” is no longer just an inefficiency – it is a significant business risk. The difference between manual entry and automation is not just a matter of “speed.” It is a fundamental shift in how financial data is captured, verified, and utilised.  While manual entry relies on human cognitive endurance, automation leverages an accounting assistant to provide real-time, […]
- [Why Every Small Business Needs an Invoice Scanner?](https://eazycapture.com/blog/why-every-small-business-needs-an-invoice-scanner/): For many small business owners in the UK, the working day does not end when the shop closes or the last client leaves.  It ends several hours later, usually at a kitchen table, surrounded by a mountain of crumpled thermal receipts, printed invoices, and open email tabs.  This is the “admin trap,” a cycle of manual data entry that drains the energy and resources of the most vital sector of the British economy. While the term “invoice scanner” might sound like a simple piece of hardware from the 1990s, the modern reality is far more sophisticated.  Today, an invoice scanner […]
- [Automated Invoice Processing: Implementation, Cost, ROI](https://eazycapture.com/blog/automated-invoice-processing-guide/): The word “efficiency” matters a lot in the finance department of your company. If your accounts payable process still involves a human being opening an email, downloading a PDF, and manually typing a supplier’s VAT number into a ledger, your business is operating with a significant structural disadvantage. Automated invoice processing is the transition from manual, error-prone data entry to a streamlined, digital workflow where a bookkeeping and accounting assistant handles the heavy lifting.  This isn’t just about “scanning”, it’s about a system that understands the financial logic of an invoice.  In this guide, we will break down the implementation […]
- [How to Digitise Paper Receipts & Invoices?](https://eazycapture.com/blog/how-to-digitize-paper-receipts-invoices/): If you are a business owner or a landlord in the UK, paper is your greatest hidden cost. Think about it.  Every time, You shove a crumpled receipt into your wallet You file a paper invoice in a lever-arch folder You spend your Sunday afternoon typing numbers into a spreadsheet,  You are losing money.  You aren’t just losing the time it takes to do the work; you’re losing the opportunity to do something that actually grows your business. In the era of Making Tax Digital (MTD), digitising your paperwork is a legal necessity. HMRC requires digital records that are linked […]
- [The Best OCR for UK Accountants (Comparison)](https://eazycapture.com/blog/best-ocr-for-uk-accountants/): Compare the top OCR and bookkeeping assistants for UK accountants. Discover why EazyCapture is the #1 choice for accuracy, CIS compliance, and practice efficiency. 
- [Top Receipt Scanning Software for UK Businesses (Compared)](https://eazycapture.com/blog/top-receipt-scanning-software-for-uk-businesses-compared/): Searching for the best receipt scanning software? Compare the top tools for UK businesses, from basic OCR to advanced bookkeeping assistants, and find the perfect fit for your workflow.  
- [5 Most Used MTD Software for Landlords (UK)](https://eazycapture.com/blog/most-used-mtd-software-for-landlords-uk/): With MTD for Income Tax Self Assessment (ITSA) rolling out, landlords with income over £50,000 (and soon £30,000) are now required to keep digital records and submit quarterly updates. This isn’t just a “suggestion”, it’s a legal mandate. But here is the secret that most “standard” software companies won’t tell you: Software alone won’t save you.  You don’t just need a place to store data; you need a system that assists you. You need a way to bridge the gap between a physical repair bill and a digital tax return without losing your mind in the process. In this guide, […]
- [How to Automate Invoice Data Extraction in Excel?](https://eazycapture.com/blog/guide-to-automating-invoice-data-extraction-in-excel/): Let’s be honest. Nobody starts a business in the UK because they have a burning passion for manual data entry. You didn’t open your consultancy, your construction firm, or your retail shop to spend your Friday nights squinting at a pile of crumpled thermal receipts, typing “£14.99” into cell B24 of a spreadsheet. And yet, for thousands of business owners and accountants across Great Britain, the “Excel Grind” is a mandatory ritual. You have a folder full of PDFs, a physical stack of invoices, and an Excel sheet that seems to get longer and more intimidating by the minute. A […]
- [7 Smart Ways to Scan Receipts and Extract Data](https://eazycapture.com/blog/smart-ways-to-scan-receipts-and-extract-data/): Let’s be brutally honest: managing receipts is a universal pain point for businesses across the UK.  For accountants, it’s even more difficult – chasing clients for missing receipts, deciphering faded thermal prints, and manually inputting data is a monumental time sink. But what if we told you there’s a better way?  Multiple better ways, in fact. A Quick Overview The good news is that technology has advanced dramatically.  Manual data entry is quickly becoming a relic of the past, replaced by smart scanning solutions and sophisticated data extraction tools.  For UK businesses and accounting practices, understanding these methods isn’t just […]
- [Digital Accounting Software: A Detailed Guide](https://eazycapture.com/blog/digital-accounting-software-a-detailed-guide/): AI accounting software is changing how businesses manage invoices, VAT, and cash flow. This guide explains which AI accountant tools actually deliver results, where popular platforms fall short, and how EazyCapture helps bookkeepers and accountants automate data capture, MTD-compliant records, and multi-currency workflows. This allows them to focus on gaining insights rather than doing manual entry.
- [AI Invoice Data Extraction: How To Do It Efficiently?](https://eazycapture.com/blog/ai-invoice-data-extraction-how-to-do-it-efficiently/): Do you know what the “invisible tax” on your business is? It’s not the VAT. It’s not the corporation tax. It’s the £15.00 to £20.00 it costs your business to manually process a single invoice. If you are processing 1,000 invoices a month, you are spending nearly £200,000 a year just on the “privilege” of paying your bills. Most of that cost is burned on manual data entry – typing names, dates, and line items into a system while making human errors along the way. In this guide, we’re going to show you how to kill that invisible tax.  We’re […]
- [5 Best Software For Making Tax Digital For VAT](https://eazycapture.com/blog/best-software-for-making-tax-digital-for-vat/): Making Tax Digital (MTD) is no longer a “future” requirement. Quite literally, it is the law. In fact, since April 2022, every VAT-registered business in the UK has been required to follow MTD rules. But as we move through 2026, the stakes are getting higher. HMRC is getting stricter, and the “soft landing” period for digital links is long gone. According to HMRC’s own data, avoidable mistakes cost the UK Exchequer over £9 billion a year in lost tax revenue.  MTD was designed specifically to close this gap by removing the “human element” from data entry.  Businesses using MTD-compatible software […]
- [Best AI Accounting Software For UK Accountants](https://eazycapture.com/blog/best-ai-accounting-software/): Accounting automation is no longer optional. It frees up finance teams to focus on insight instead of admin. This guide explains six high-impact use cases, how to implement them, and why choosing the right tool like EazyCapture matters for long-term efficiency and compliance. 
- [Is making tax digital for VAT compulsory?](https://eazycapture.com/blog/is-making-tax-digital-for-vat-compulsory/): In the ever-evolving landscape of UK business regulation, there is one question that continues to create a sense of urgency (and occasional dread) in finance departments across the country: “Is Making Tax Digital (MTD) for VAT compulsory?” If you are looking for the short answer: Yes.  Since April 2022, the “soft landing” is over. Making Tax Digital for VAT is no longer just a suggestion or a pilot scheme for the biggest corporations. It is the law of the land for every single VAT-registered entity in the UK, from the smallest artisan shop voluntarily registered for VAT to the multinational […]
- [Making Tax Digital: A Detailed Guide](https://eazycapture.com/blog/making-tax-digital-a-detailed-guide/): If you think Making Tax Digital (MTD) is just another administrative hurdle from HMRC, you’re looking at it through the wrong lens. Currently, we are witnessing the single most significant shift in UK taxation since the introduction of Self Assessment in the 1990s.  We are moving from a world of retrospective reporting (where you tell HMRC what you did last year) to a world of real-time data transparency. For the modern UK business, MTD isn’t just a compliance obligation; it’s a digital ultimatum. It is the end of the “shoebox of receipts” and the beginning of the “live financial dashboard.” […]
- [Making Tax Digital Record Keeping Requirements: The 2026 Complete Guide](https://eazycapture.com/blog/making-tax-digital-record-keeping-requirements/): Do you know what the most dangerous phrase in UK business is right now? “I’ll just keep my receipts in this folder and deal with them at the end of the quarter.” In 2026, that folder isn’t an organisation system; it’s a liability. Under the Making Tax Digital (MTD) regime, the “how” and “where” of your record-keeping are no longer up for debate.  HMRC has moved from recommending digital records to mandating them. If your data doesn’t flow through a “digital link,” it technically doesn’t exist in the eyes of the taxation laws. Today, we are diving deep into the […]
- [What is Accounts Payable Automation and How Does It Work?](https://eazycapture.com/blog/what-is-accounts-payable-automation-and-how-does-it-work/): What is accounts payable automation? Learn how EazyCapture reduces manual data entry, errors, and cuts processing costs in our complete guide.
- [How to Automate Invoice Data Entry Into Your Accounting Software?](https://eazycapture.com/blog/how-to-automate-invoice-data-entry-into-your-accounting-software/): Discover the true OCR invoice data extraction cost. Save time and reduce errors with EazyCapture.
- [(Guide) The Real Cost of OCR Invoice Data Extraction](https://eazycapture.com/blog/the-real-cost-of-ocr-invoice-data-extraction/): Discover the true OCR invoice data extraction cost. Save time and reduce errors with EazyCapture.
- [Are you exempt from MTD for ITSA?](https://eazycapture.com/blog/are-you-exempt-from-mtd-for-itsa/): Making Tax Digital for Income Tax Self Assessment (MTD for ITSA) is mandatory from 6 April 2026 for self-employed traders and landlords whose combined gross trading and business income in 2024/25 is £50,000 or more. Those within MTD for ITSA must maintain digital records and submit quarterly updates and a final declaration to HMRC electronically using software compatible with MTD for ITSA. As the name suggests, MTD for ITSA relies on digital record-keeping and communication. HMRC recognise that not everyone is able to operate in a digital world and those who they accept as being ‘digitally excluded’ can apply for […]
- [HMRC Advisory Fuel Rates: Using The Advisory Fuel Rates](https://eazycapture.com/blog/hmrc-advisory-fuel-rates-using-the-advisory-fuel-rates/): HMRC publish fuel-only rates which are only of relevance where an employee has a company car. The rates, which are updated quarterly, can only be used in two situations: to make tax-free reimbursements to employees who meet the cost of business travel in their company car; and to repay the cost of fuel provided or paid for by their employer and used for private journeys in a company car. The rate depends on the fuel type and, where relevant, the engine size. From 1 September 2025 onwards, the rate for electric cars also depends on whether the car was charged […]
- [Overdrawn Directors’ Loan Accounts (And Section 455 Tax)](https://eazycapture.com/blog/overdrawn-directors-loan-accounts-and-section-455-tax/): A director’s loan account is simply a means of keeping track of transactions between the director and the company of which they are a director. Where the company is a personal or family company, the director may borrow from the company or lend money to the company. Similarly, the director may meet the expenses of the company, or the company may pay the director’s personal bills. These transactions are recorded in the director’s loan account. Dividend or salary payments may also be credited to the account. If the director’s account is overdrawn at the end of the company’s accounting period […]
- [Tax relief for unpaid rent](https://eazycapture.com/blog/tax-relief-for-unpaid-rent/): In these difficult economic times, tenants may struggle to pay their rent, leaving landlords out of pocket. In the absence of insurance that makes good the cost of unpaid rent, the way in which the landlord is able to secure relief for the bad debt depends on whether the landlord uses the cash basis or the accruals basis to prepare their accounts. Cash basis The cash basis is a simple way of preparing accounts that is based on money in and money out. It is the default basis of accounts preparation for most unincorporated landlords with annual rental income of […]
- [How to Use Invoice Scanning Software: A Step-by-Step Guide for UK Businesses](https://eazycapture.com/blog/how-to-use-invoice-scanning-software/): Master invoice scanning with our complete guide. Learn how EazyCapture uses AI to automate data entry, ensure HMRC compliance, and save your finance team hours every week.
- [Invoice Data Extraction: How To Do It The Right Way?](https://eazycapture.com/blog/invoice-data-extraction-guide/): Learn how to perform invoice data extraction the right way using AI, OCR, and validation. Improve accuracy, prevent duplicates, support UK VAT compliance, and streamline accounting workflows for faster, error-free processing.
- [Can you claim tax relief for making good damage by tenants?](https://eazycapture.com/blog/can-you-claim-tax-relief-for-making-good-damage-by-tenants/): Unfortunately, tenants (and their pets) may cause damage to a rental property. Where this is the case, the landlord may be left to repair the damage and pick up the bill. In this situation, can the landlord obtain tax relief for the costs incurred? Nature of costs The nature of the work will determine how and when tax relief is available.  Where repairing the damage merely restores the property to the state that it was in before the damage, the associated costs are revenue in nature and can be deducted in calculating the profits of the property rental business. This […]
- [Can’t Pay Your Tax Bill? How to Spread Payments and Avoid Penalties](https://eazycapture.com/blog/cant-pay-your-tax-bill-how-to-spread-payments-and-avoid-penalties/): Should any taxpayer find they are struggling to pay their tax bills by the usual deadlines, there are official ways to spread the payments. How such payments are made depends upon the type of tax owing, the amount outstanding and whether the taxpayer is employed, self-employed or a company. Regardless of the plan undertaken, interest charges will accrue, although penalties are typically not levied. Time to Pay (TTP) scheme HMRC’s most recently published Annual Report and Accounts (2024/25) states that over 913,000 customers were paying taxes under a TTP arrangement, with total tax owing of approximately £6.16 billion (total debt […]
- [Utilising the tax exemption for Christmas parties](https://eazycapture.com/blog/utilising-the-tax-exemption-for-christmas-parties/): Many employers have a social event for employees around the Christmas period. This may take the form of a Christmas party or dinner or another social event, such as wreath-making and cocktails. When planning the event, it is important to consider the tax and National Insurance implications up front. Although there is a specific tax exemption for annual parties and other functions, there are conditions that must be met for the exemption to apply. Ensuring that your Christmas event meets these conditions at the planning stage will prevent employees being hit with a tax charge on the associated benefit. Conditions […]
- [The 60% Tax Trap: How to Avoid the Hidden High-Earner Penalty](https://eazycapture.com/blog/the-60-tax-trap-how-to-avoid-the-hidden-high-earner-penalty/): At first glance, the UK’s income tax rates seem straightforward, comprising the basic, higher and additional rate bands (currently 20%, 40% and 45% in England, Wales and Northern Ireland). However, calculations show that there exists an often-overlooked quirk in the tax system that can push high earners into an effective marginal income tax rate of 60%. In 2023/24, approximately 634,000 taxpayers fell into the 60% band, with estimates that this will possibly reach over a million by 2027/28. The reason for this is that when taxpayers earn between £100,000 and £125,140, they lose part or all of their personal allowance. […]
- [Navigating the UK Hustle Tax: A Definitive Guide to HMRC Compliance (Infographic)](https://eazycapture.com/blog/navigating-the-uk-hustle-tax-a-definitive-guide-to-hmrc-compliance/): Christmas is coming and many people use the celebration time to sell items such as handmade Christmas cards and goods on seasonal market stalls. Influencers and content creators may receive Christmas gifts in return for social media promotion and more people will log onto platforms such as eBay and Etsy for their Christmas present buying. However, what to the sellers may seem to be a hobby, may not be so viewed by HMRC. ‘Help for hustles’ campaign HMRC’s guidelines are explicit – if a seller makes money from selling goods or services (e.g. tutoring or dog walking) with the intention […]
- [Best AI Accountant Tools: A Detailed Comparison](https://eazycapture.com/blog/best-ai-accountant-tools-comparison/): AI accounting software is changing how businesses manage invoices, VAT, and cash flow. This guide explains which AI accountant tools actually deliver results, where popular platforms fall short, and how EazyCapture helps bookkeepers and accountants automate data capture, MTD-compliant records, and multi-currency workflows. This allows them to focus on gaining insights rather than doing manual entry.
- [How Accountants Can Shift Focus from Bookkeeping to Strategic Insights with Automation?](https://eazycapture.com/blog/how-accountants-can-shift-focus-from-bookkeeping-to-strategic-insights-with-automation/): Automation is flipping the script for accountants.  Instead of drowning in data entry and paperwork, forward-thinking accountants are utilising technology to turn everyday transactions into actionable business insights. This shift is not just about doing tasks faster; it’s about promoting the accountant’s role from bookkeeping professional to strategic advisor.  As automation takes over repetitive chores, accountants gain time to focus on higher-value services and strategic financial advice. How Manual Bookkeeping Holds Back Accountant Productivity? Traditionally, accountants and bookkeepers have spent significant time handling manual transaction processing.  Sorting through large volumes of invoices, managing physical receipts, and completing bank reconciliations often […]
- [3 Lucrative Niche Markets Your Firm Can Dominate Using Smart Capturing Tools](https://eazycapture.com/blog/3-lucrative-niche-markets-your-firm-can-dominate-using-smart-capturing-tools/): Discover three profitable UK niches - accounting, healthcare, and logistics—where smart capturing tools like EazyCapture automate document handling, reduce errors, and boost operational efficiency for firms ready to scale intelligently.
- [Why AI-Driven Validation is the Next Billable Service for Accountants?](https://eazycapture.com/blog/why-ai-driven-validation-is-the-next-billable-service-for-accountants/): AI-driven validation is redefining accounting. Discover how intelligent automation turns data verification into a billable service, improving accuracy, compliance, and client trust while expanding revenue opportunities for forward-thinking UK accounting firms. 
- [Artificial Intelligence in Accounting: What Accountants Need to Know?](https://eazycapture.com/blog/artificial-intelligence-in-accounting-what-accountants-need-to-know/): This expert-written guide breaks down how machine learning, OCR, and workflow automation reshape UK accounting. Learn how systems like EazyCapture handle data entry, VAT, and audit compliance with precision no manual process can match. 
- [How To Use Automated Accounting In Your Business?](https://eazycapture.com/blog/how-to-use-automated-accounting-in-your-business/): This expert-written guide breaks down how machine learning, OCR, and workflow automation reshape UK accounting. Learn how systems like EazyCapture handle data entry, VAT, and audit compliance with precision no manual process can match. 
- [AI for Accountants: A Guide Written By Experts](https://eazycapture.com/blog/ai-for-accountants-guide/): This expert-written guide breaks down how machine learning, OCR, and workflow automation reshape UK accounting. Learn how systems like EazyCapture handle data entry, VAT, and audit compliance with precision no manual process can match. 
- [6 Ways to Use Accounting Automation Software](https://eazycapture.com/blog/how-to-use-accounting-automation-software/): Accounting automation is no longer optional. It frees up finance teams to focus on insight instead of admin. This guide explains six high-impact use cases, how to implement them, and why choosing the right tool like EazyCapture matters for long-term efficiency and compliance. 
- [How AI is Transforming Accounting: A Detailed Review](https://eazycapture.com/blog/how-ai-is-transforming-accounting/): AI is no longer hype in accounting. It’s very much reshaping how firms work every day. This guide explains the benefits, core use cases, and practical steps to start small without overhauling everything. Find out how tools like EazyCapture automate routine tasks, reduce errors, and free accountants for higher-value advisory work. 

## Pages

- [Pricing](https://eazycapture.com/pricing/): One Licence. One Client. Clear Pricing. One licence per client.Scale without the fear. Choose annual at £7.00 per client per month, paid upfront, or stay flexible at £8.15 per client per month, billed monthly. One licence, one client, full access from day one. Begin Free 14 Day Trial See the plan No minimum client count 250 documents included per client 1 licence = 1 dedicated client connection Built for UK accountants and bookkeepers MTD and VAT compliant The EazyCapture Plan One plan. Every feature. Every client. No tiers to navigate. No features locked behind upgrades. Connect the clients you have […]
- [EazyCapture x Sage 50](https://eazycapture.com/eazycapture-x-sage-50/): Integration with + Coming Soon Sage 50 Integration Waitlist Be first in line when we launch. Your Details Full Name * Email Address * Phone (optional) Firm Name * Profession * Select your profession…Business OwnerBookkeeperAccountantOther Join the Waitlist → Something went wrong — please try again. ✅ You’re on the list! We’ll be in touch as soon as the Sage 50 integration launches.Keep an eye on your inbox.
- [EazyCapture x FreeAgent](https://eazycapture.com/eazycapture-x-freeagent/): Integration with + Coming Soon FreeAgent Integration Waitlist If you’re interested in a FreeAgent integration, let us know by filling out your details. Your interest helps us prioritise what we build next. Your Details Full Name * Email Address * Phone (optional) Firm Name * Profession * Select your profession…Business OwnerBookkeeperAccountantOther Join the Waitlist → Something went wrong — please try again. ✅ You’re on the list! We’ll be in touch as soon as the FreeAgent integration launches.Keep an eye on your inbox.
- [Referral](https://eazycapture.com/refer/): “We migrated our data extraction from a legacy OCR provider to EazyCapture. The reduction in manual error correction was immediate. It’s the first time we’ve truly achieved touchless processing.” David ByrneFinancial Controller, UK Logistics Group Try EazyCapture’s 14-Day Free Trial Equip your business with a pre-bookkeeping assistant that thinks like your practice and works as you would.  Early Access Click on Early Access to gain free access to the beta version.
- [Thank You](https://eazycapture.com/thank-you/): You’re one step closer to Eazy Bookkeeping! Thanks for reaching out. Our team will be in touch within 1 business day to get you started on your free trial. While you wait, here’s what happens next: Check your inbox – you’ll receive a confirmation email shortly Our team reviews your details and matches you to the right plan You get access to EazyCapture – and start saving hours on invoice capture “We migrated our data extraction from a legacy OCR provider to EazyCapture. The reduction in manual error correction was immediate. It’s the first time we’ve truly achieved touchless processing.” […]
- [Invoice Data Extraction Software](https://eazycapture.com/invoice-data-extraction-software/): Invoice Data Extraction Software For UK Businesses Move beyond simple OCR. Extract header and line-item data with 99.2% accuracy using Neural Document Intelligence. Built for high-growth UK finance teams. Early Access Fully GDPR & MTD Compliant • Integrates with Xero & QuickBooks The Hidden Cost of Inaccurate Data Extraction Poor data quality leads to financial leakage. Automated extraction is the solution. Siloed Information Valuable supplier data trapped in PDFs, preventing real-time spend analysis and procurement optimization. Validation Fatigue Finance teams spending 70% of their time double-checking OCR errors rather than analyzing financial health. Integration Gaps Manual “copy-paste” workflows between email […]
- [Invoice Scanning Software for UK Businesses](https://eazycapture.com/invoice-scanning-software-for-uk-businesses/): Invoice Scanning Software for UK Businesses EazyCapture uses Neural Document Understanding to extract line-items with accuracy for UK SMEs and Accountants. Early Access Fully MTD Compliant • Integrates with Xero & QuickBooks Why Hand-Entered Invoice Processing is Costing You Thousands? The average UK business has to pay a lot of time and resources for individual invoice processing every time. Operational Drain Staff spending 20+ hours a week re-keying data instead of focusing on high-value financial advisory. Human Error Risk Typing errors lead to duplicate payments and VAT miscalculations that trigger HMRC audits. Lost Audit Trails Missing paper receipts and unsearchable […]
- [EazyCapture: Best Apron Alternative for Accountants & Bookkeepers](https://eazycapture.com/best-apron-alternative/): Looking For The Best Apron Alternative? EazyCapture is the most ideal option. Early Access No credit card required • Seamless migration • Easy Setup Where Accounting Teams Feel the Friction? Common gaps firms notice when scaling beyond basic payables tools Capture Tied to Payments Apron’s document capture is built around bill payments, not standalone accounting intelligence. That limits flexibility for non-AP workflows. Shallow Ledger Context Invoices are extracted, but accounting intent still relies heavily on manual coding, rules, and post-capture review by staff. Limited Multi-Client Scale Designed for client-by-client workflows, Apron can feel restrictive for practices managing high volumes across […]
- [EazyCapture: Best Briefcase Alternative for Accountants & Bookkeepers](https://eazycapture.com/best-briefcase-alternative/): Looking For The Best Briefcase Alternative? EazyCapture is the most ideal option. Early Access No credit card required • Easy migration • Quick Setup Why UK Firms Outgrow Legacy Data Capture Tools? You aren’t the only one looking for a more solid alternative Rigid data extraction Static OCR struggles with real-world invoices, credit notes, and supplier layouts used across UK accounting workflows. Manual compliance handling VAT, CIS, and MTD exceptions require human review, creating delays, errors, and unnecessary rework for teams. Poor exception visibility Teams waste hours chasing mismatches because line items, taxes, and postings lack clear audit-ready traceability. Why […]
- [EazyCapture: Best AutoEntry Alternative for Accountants & Bookkeepers](https://eazycapture.com/best-autoentry-alternative/): Looking For The Best AutoEntry Alternative? EazyCapture is the most ideal option. Early Access No credit card required • Seamless migration When AutoEntry Creates More Review Work Than It Removes AutoEntry is often introduced to speed up data entry.But many firms start searching for alternatives when automation shifts effort instead of eliminating it. High Review Dependency Invoices are captured, but still require manual checking – especially for VAT rates, line items, and non-standard layouts. Limited Context Awareness Handwritten notes, payment methods, and client-specific rules are extracted as text – not interpreted. Automation That Doesn’t Reduce Time As volume increases, exception […]
- [EazyCapture: Best Hubdoc Alternative for Accountants & Bookkeepers](https://eazycapture.com/best-hubdoc-alternative/): Looking For The Best Hubdoc Alternative? EazyCapture is the most ideal option. Early Access No credit card required • Seamless migration When Hubdoc Stops Scaling With Your Practice Hubdoc works well as a lightweight document fetcher.But many firms start looking for an alternative when volume, complexity, and accountability increase. Basic Data Interpretation Hubdoc captures documents reliably, but still relies heavily on manual review when invoices contain mixed VAT rates, handwritten notes, or non-standard layouts. Limited Context Awareness Annotations like “Paid personally”, “Cash”, or “DLA” are captured as text (not accounting intent) leading to follow-ups and rework with your clients. Scaling […]
- [Help](https://eazycapture.com/help/): Everything About EazyCapture All you need to get started with using EazyCapture About The Product Wondering how EazyCapture works or what it can do for your business? Learn about it here 👇 Product Features EazyCapture has a ton of features that make the lives of accountants and bookkeepers easy. Here’s what it can do for your business 👇 How To Wondering how to use EazyCapture or how it connect it with your existing accounting software? Here’s a detailed walkthrough 👇 Still in Doubt? Ask a Question Reach out to us with any of your questions or queries and let our […]
- [EazyCapture: Best Dext Alternative for Accountants & Bookkeepers](https://eazycapture.com/best-dext-alternative/): Looking For The Best Dext Alternative? EazyCapture is the most ideal option. Early Access No credit card required • Seamless migration We Fill The Gap That Most Tools Create You aren’t the only one looking for a solution Unpredictable Pricing Tired of sudden price hikes and confusing tier structures that punish you for growing your client base? Support Dead Ends Waiting days for a reply? We provide direct support from our experts who actually understand accounting practices. Stagnant Features Still waiting for features you asked for years ago? We ship updates monthly based on direct partner feedback. Why Accountants Switch […]
- [Community](https://eazycapture.com/eazycapture-community/): Community Building the Future of Accounting & Bookkeeping, Together Trusted by leading accounting firms. Loved by accountants & bookkeepers across the UK. Explore Events Join Founder's Beta On The Ground Meeting you where you are. Highlights from the ICB Bookkeepers Summit, AAT Connect, and our other events. AAT 2025, London ICB 2025, London In-Person Meetings Edit Content EazyCapture at AAT London, 2025 AAT Connect 2025 Held on November 7 at The Brewery, London, AAT Connect was the Association of Accounting Technicians’ premier annual event. It united finance professionals for expert-led sessions on industry trends, AI, and skills development. The day […]
- [Roadmap](https://eazycapture.com/roadmap/): EazyCapture Product Roadmap: What’s Coming Next? 1 Line-Item Extraction (Under Eazy Scale) Capture every line with complete precision. Read More Eazy Scale enhances data extraction beyond totals. It captures every single line item on invoices and receipts, including quantities, unit prices, VAT rates, and totals, all intelligently mapped and categorised. This is ideal for firms handling clients with multiple VAT categories or itemised supplier invoices. 2 Pay-As-You-Go Model Flexible pricing that adapts to your workload. Read More EazyCapture’s Pay-As-You-Go pricing model ensures you only pay for what you use. There are no fixed commitments or unused credits. This model is […]
- [Request Account Deletion](https://eazycapture.com/request-account-deletion/): EazyCapture Account Deletion Request Form To request account deletion, please provide your registered email address or mobile number. Additionally, please provide a reason for deletion.  By clicking “Request Account Deletion”, you agree that all the data associated with your account will be permanently deleted and cannot be restored.
- [Work With Us](https://eazycapture.com/work-with-us/): Home About Us Pricing Blog Contact X Founder's Beta Introducing The Founding Partner Programme Welcome to the EazyCapture Founding Partner Programme. You’re officially part of our early circle – the group shaping the future of EazyCapture.This page will guide you through everything you need to get started, onboard smoothly, and make the most of your experience as a Founding Partner. Get started now Onboarding Overview Our goal is to make onboarding effortless. Follow the steps below to set up your account and access your dashboard. Step-by-Step Onboarding Step 1: Click the “Get Started” button below. Step 2: Click on “Sign […]
- [Blogs](https://eazycapture.com/blogs/): Making Your Accounting Smarter Search Search March 16, 2026 “Good Enough” Spreadsheets Are the Most Expensive Tool in Your Firm March 14, 2026 You Don’t Have a Staffing Problem. You Have a Data Entry Problem. March 12, 2026 “It’s Just a Receipt” – And Other Lies That Cost Small Businesses £££ a Year March 10, 2026 The Hidden Cost of Bad Data in Accounting March 7, 2026 Optimism is Wonderful. But “We’ll Sort It Later” Is Costing Your Practice. March 5, 2026 5 Time-Saving Accounting Automation Ideas for UK Businesses March 3, 2026 What is Invoice Automation? A Complete Guide […]
- [End User License Agreement](https://eazycapture.com/end-user-license-agreement/): This Agreement is made on the 01st day of October 2025 Between EazyCapture Limited And: END USER PARTIES EazyCapture Limited, a company incorporated in England and Wales with registered number 16768952 and having its registered office at Shaw Mews, 1 Shaw Street, Worcester, England, WR1 3QQ (the “Company” or “we” or “us“); The individual or entity accepting these terms and conditions by clicking “I Accept” or similar acceptance mechanism (the “User” or “you” or “your“). BACKGROUND The Company has developed and operates a software application known as “EazyCapture” which provides data capture and management services to users. The Company’s software […]
- [About Us](https://eazycapture.com/about-us/): Great Work, Made Eazy At EazyCapture, we believe great work doesn’t have to feel heavy. Mighty minds at work – accountants + engineers with a fresh, easygoing spirit in everything we do. This is EazyCapture The story of EazyCapture started during our honeymoon in London. ❝ We planned a trip, hoping to return with memories. What we didn’t expect was to return with an idea – one that would quietly start solving a problem hurting accounting practices everywhere. What began as lighthearted coffee chats soon turned into deeper conversations. Stories of missed deadlines. Costly errors. Outdated systems draining both trust […]
- [Home](https://eazycapture.com/): Every Invoice Understood Categorised Ready To Post  Built with your practice in mind Begin Eazy – 14 Days Free What EazyCapture does for you? Prepayment Detection Automatically identifies prepayments for all business types. Example: Software subscriptions, annual insurance, or rent paid in advance. Asset Classification Accurately categorises assets by business type. For IT consultants, laptops are tangible assets while purchased licenses are intangible, ensuring correct classification. Multi-Invoice Capture Supports multiple invoices in a single photo. Example: Place 5 invoices on your desk, capture them in one click, and Eazycapture processes each one individually. Multi-Page PDF Handling Processes each invoice in a multipage […]
- [Checkout](https://eazycapture.com/checkout/)
- [Cart](https://eazycapture.com/cart/)
- [Privacy Policy](https://eazycapture.com/privacy-policy/): This Privacy Policy is effective from the 1st day of October 2025. Issued by: EazyCapture Limited For the benefit of: All users of the EazyCapture platform including practice owners, their staff members and their clients and their accounting teams. Data Controller Information Data Controller: EazyCapture Limited, a company incorporated in England and Wales with registered number 16768952 and having its registered office at Shaw Mews, 1 Shaw Street, Worcester, England, WR1 3QQ. Data Subjects: This Privacy Policy applies to all individuals whose personal data is processed by the Data Controller, including: (a) Practice owners who use the EazyCapture platform; (b) […]
- [Terms and conditions](https://eazycapture.com/terms-and-conditions/): Terms and conditions Last modified: November 15, 2023 Our services Property rights Prohibited activities Services management Contact information Our services Acceptance of Terms: These Terms and Conditions (“Terms”) govern your use of the WordPress themes and related services (“Services”) provided by (“Company”). By accessing or using our Services, you agree to comply with and be bound by these Terms. License: Company grants you a non-exclusive, non-transferable, revocable license to use the themes for your personal or commercial websites, subject to the limitations specified in these Terms. Updates: You are entitled to receive updates for purchased themes for one year from […]
- [Contact](https://eazycapture.com/contact/): Contact EazyCapture Feel free to reach out to us, and our dedicated team will respond to your inquiries promptly. Fill the Form First Name Last Name Email Address Message Submit Get in Touch Email support@eazycapture.com Website eazycapture.com Address 44 Pitchcroft Lane, Worcester, England, WR1 3JW Or Book A Call With Us Ava Rathi, EazyCapture Send Email Jon Oakley, EazyCapture Send Email Try EazyCapture’s 14-Day Free Trial Equip your business with a pre-bookkeeping assistant that thinks like your practice and works as you would. Get started now


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